Duties & Responsibilities
Supplier Administration
Liaise with existing suppliers and new suppliers on information required.
Keep updated credit application and information sheets of suppliers.
Complete all new supplier credit applications.
Ensure that copies of all documentation are made before sending to head office.
File invoices and correspondence in a methodical manner for easy access.
Financial Administration
Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
Check supplier invoice to ensure it complies with all current legislation.
Check correctness of general ledger allocation and coding of invoices against bill of quantities.
Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered.
Ensure that all invoices are authorised for payment by Internal Auditor.
Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
Make copies of all pass-through costs invoices and supporting documentation.
Capture all invoices on Onkey on a daily basis.
At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL.
Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
Prepare journals based on review of cost allocations
Prepare all commercial reports and submit to clients as per agreed timelines.
Prepare month end reports for commercial review
Skills and Competencies
Computer literacy (Microsoft Word, Excel, PowerPoint.
Microsoft Dynamic D365, QlikView, Hyperion
Advanced Excel experience is essential.
Knowledge of budgeting & forecasting processes is preferred.
Working knowledge of IFRS experience a must.
Group accounting / consolidations experience preferred.
Leadership skills and excellent communication skills.
Analytical & problem-solving skills.
Leadership skills.
Customer service centred.
Team focused.
Financial and business acumen
Qualifications
Minimum: NQF Level 3 (Matric) & Financial Certificate
2yr Financial Diploma / Degree
2 Years in a high-pressure corporate finance environment
Closing Date
2025/05/30
