Key purpose
- The Team Leader: Events is responsible for coordinating and delivering event solutions that support business objectives, create a professional and engaging customer experience, and ensure delivery is practical, cost-conscious and aligned to Discovery standards.
The Team Leader: Events support the Sales and Distribution Events team by:
- Coordinating the implementation of event plans across live, virtual and hybrid events.
- Working closely with internal stakeholders, senior marketing managers, suppliers and event partners to deliver events on time, within agreed scope and within budget.
- Providing hands-on operational support across planning, logistics, supplier coordination, collateral, guest management, onsite delivery and post-event close-out.
Areas of responsibility may include but not limited to:
- Coordinate and implement event plans for Sales and Distribution events, including live, virtual and hybrid formats.
- Support the Senior Marketing Manager and relevant stakeholders with event scoping, planning, timelines, budgets and delivery requirements.
- Research and recommend appropriate venues, webinar platforms, suppliers and event solutions for approval.
- Manage event administration, including briefing documents, run sheets, supplier quotes, purchase orders, contracts, travel, accommodation, guest lists and event collateral.
- Coordinate speakers, executives, presenters and internal stakeholders, ensuring they receive clear briefs and event-specific information.
- Manage onsite delivery from set-up to strike, ensuring the event runs smoothly and issues are escalated appropriately.
- Work with vendors to ensure delivery quality, cost control, accurate invoicing and compliance with internal processes.
- Ensure health, safety, POPIA and brand requirements are considered and applied in event execution.
- Track event progress, risks, issues and actions, and provide clear updates to the Senior Marketing Manager.
- Guide and support junior event or administrative resources where required, ensuring clear task allocation and follow-through.
Competencies
- Solid experience in corporate event coordination and delivery
- Excellent planning, organisation and administration skills
- Strong attention to detail and ability to follow through on multiple workstreams
- Confident communication and stakeholder coordination skills
- Strong service orientation and ability to represent the Discovery brand professionally
- Calm, practical and solutions-focused under pressure
- Adaptable to change, last-minute requests and shifting priorities
- Working knowledge of virtual, live and hybrid event planning, transport logistics, guest management and supplier coordination
- Reliable, accountable and able to work independently while escalating appropriately
- Willingness to work weekends, after hours and public holidays when required by event delivery
Education and experience
- Minimum 3-year undergraduate degree.
- 5 – 7 years relevant experience in event coordination or event management, preferably within a corporate environment or professional events agency.
- Proficient in Microsoft Office suite, including Outlook, Excel, PowerPoint, Word, Teams and OneDrive
- Strong project coordination and task tracking skills
- Experience coordinating multiple events and working with suppliers, stakeholders and senior internal audiences is required.
- Supplier briefing, quote management and basic negotiation skills
- Clear written and verbal communication skills
- Budget tracking, reconciliation and administration skills
