Workshop Manager at andBeyond

andBeyond • Permanent • Mpumalanga, Mpumalanga, South Africa • 4h ago

Duties and responsibilities

Fleet Management Generators Administration Workshop Staff

Fleet Management

Vehicle & Plant Inspections Service Schedule Services of Vehicle & Plant Ensure maximum turnaround of vehicles in the workshop. Minimize down time of all vehicles. Ensure that workmanship is of the highest possible standard. Quality control and testing of vehicles. Required to drive as many of the vehicles on the reserve at least once per month. Test drive every vehicle that comes out of servicing - to ensure that every vehicle has been serviced/repaired to the highest standard. Liaise with H.O.D's on any large costs and/or delays in vehicle repairs. Ensure that game drive vehicles are presentable "in the eyes of the guest" at all time. Follow up on all outsourced work and ensure that it is of the required standard. Liaise with group Fleet Manager on major repairs. Update Reserve management on condition of fleet and advise when equipment becomes costly to maintain.

Generators & Infrastructure

Oversee maintenance and servicing of all standby generators Always ensure generator reliability and readiness

Administration

Month End Stock Take Responsible to do a physical month end count with the WORKSHOP STOREMAN Submission of stock value is sent to finance/accounts together with recharges at the end of the month. Recharges Spares & Parts PANStart - andBeyonds Finance, Recording & Management System All invoices for goods received to be captured in PAN as soon as possible but within the same calendar month of invoice date All stock on quick books to be allocated to the correct vehicle At month end all invoices are closed, printed and placed in the correct vehicle files Back up the Quick Book file onto an external hard drive every month Vehicle Files Create & maintain a file for every vehicle Job cards and invoices to be filed at the end of every month into the relevant vehicle file Invoice Files Create & maintain a file for all invoices To be filed as per supplier Vehicle Licensing Ensure that all vehicles are licensed and road worthy Create and maintain a separate file for all vehicle log books and licenses Telephones Responsible for the workshop telephone and cell phone Personal calls to be deducted from company cell and landline phones. Petty Cash Submit a monthly reconciliation to accounts/finance of the workshop petty cash Ensure safe keeping of petty cash in the workshop office Workshop Expenses Budget Line Responsible for this budget line Report queries on Management Accounts and Ledgers to the Reserve manager or Financial Controller Ensure that all spares coming out of the storeroom are fitted on the vehicles All spares are charged out to the vehicles that they have been fitted onto All recharges are sent to the accounts/finance team at month end Compile a summary of recharges at the end of each month - this is sent to finance/accounts team Responsible for the ordering of vehicle spares and ensuring that company is not overpaying for parts. Make sure that spares ordered are received Invoices processed and submitted timorously for payment in the same month of receiving goods Ensure that a healthy par stock is maintained Ensure that the storeroom is secure at all times and there are tight controls Make sure that all stocks are secure and that there is no pilferage.

Sustainability Reporting

Take ownership of workshop-related sustainability reporting, including tracking fuel usage, generator performance, and waste management Maintain accurate records to support internal reporting, audits (including Eco Audit), and compliance requirements Identify and implement opportunities to improve operational efficiency and reduce environmental impact within workshop and fleet operations Drive initiatives to improve fleet efficiency and reduce environmental impact in line with &Beyond sustainability commitments Ensure compliance with environmental best practices in the handling and disposal of oils, parts, and hazardous materials

Workshop Staff

Recruitment

Responsible for hiring and vetting of all workshop staff. Responsible for induction of staff/filling in all necessary paperwork associated with hiring of new staff Ensure that all workshop staff have a Letter of Employment Provident Fund forms are signed and completed All other necessary staff file paperwork (Medical Aid/ID copies/bank accounts/salary is communicated to HR/Payroll accounts 3 month performance reviews are completed on their due date and record sent to HR

Staff Development/Motivation

Ensure that all workshop staff has the technical know-how to repair vehicles/plant & perform their jobs efficiently. If lacking need to do training. Identify growth opportunities for workshop staff. Have regular team building exercises with workshop staff. Six monthly performance reviews done with all Workshop Staff members and filed with HR.

Control & Discipline

Responsible for giving permission and controlling all workshop staff visitors. Responsible for dealing with any workshop staff disciplinary issues. Day to day management of workshop staff. Familiar with &Beyond Disciplinary Policy and Procedures.

Communication

Responsible for communicating relevant information to staff through formal meetings weekly or as and when required. Updating the workshop notice board with relevant information pertinent to the workshop staff.

Time Book

Responsible for the Workshop Staff timebook

Leave

Responsible for Workshop Staff leave cycles and recording of leave. Keep track of staff sick leave, family days.

Health, Safety & Compliance

Ensure full compliance with health and safety standards within the workshop Maintain safe working conditions, including proper use of PPE and certified equipment Ensure all staff are trained and competent in equipment usage Maintain first aid readiness and emergency preparedness Uphold company policies and procedures at all times

SKILLS REQUIRED:

Communication skills - with guests and fellow staff members Standard of your work must exceed Good organisational ability Lateral thinking ability Initiative Must adhere to World Class Hospitality and Service Standards Professional, courteous Must be able to lead people and correct things when needed Honest, have good integrity, proactive and driven person who has career ambition

KNOWLEDGE REQUIRED:

Hospitality Environment The surrounding communities The country Company Knowledge (&BEYOND as well as Wild Impact) is advantageous Valid unendorsed SA driver's license essential & PDP

PREVIOUS WORK EXPERIENCE REQUIRED:

Must have at least 3 - 5 years' experience as a Manager in a similar sized operation. Must be experienced/qualified in all vehicle mechanics Able to handle pressure, and still operate effectively Energetic, proactive person Good interpersonal skills - able to function as part of a team Attention to detail and initiative Diligence and self-motivation to meet deadlines and keep on top of your job Willingness/ability to share information and teach and inspire others