Duties and responsibilities:
Research Administration
Process, compile and monitor research outputs.
Send all research-related documents to Deans, faculties, and staff members.
Compile training documents and manuals for all capturers.
Provide training to capturers.
Update and prepare all e-forms and backend of the research module on the Research Information Management System (RIMS).
Review all outputs on RIMS.
Capture outputs in certain cases.
Circulate all outputs electronically to sub-committees for internal reviewing.
Communication between authors, capturers, and the Department of Higher Education and Training (DHET).
Obtain all supporting documentation to be uploaded to RIMS in support of outputs.
Prepare all documents ready for when our journals are audited.
Handle all the enquiries during the audit process.
Run reports and provide reports to numerous different individuals and entities regularly.
Provide numerous research-related statistics to top management, deans, and heads of departments.
Handle all data matters relating to outputs for internal and external purposes.
General Administration
File documents.
Handle all general queries and enquiries pertaining to research and output matters.
Update all relevant research documentation as needed.
Compile letters for staff to confirm outputs.
Financial Administration
Compile Research Awards payment summaries after submission to DHET.
Distribute this summary report to faculties.
After feedback, compile a journal transfer letter to the finance department.
Capture Ad hoc claims on the system.
Handle all queries in this regard.
Summarise all payments for each output year.
Meeting Administration
Handle the agenda and minutes of the UFS Journal editors' meeting.
Handle most of the administration of this meeting.
Distribute relevant information to the committee members.
Responsible for the yearly payments of the honorarium to all editors and co-editors.
Handle most of the journal-related enquiries.
Schedule meetings between 2 and 4 times a year.
Coordination
Serve as the contact between DHET and other research entities and the UFS, pertaining to research output matters.
Communicate all relevant information to all relevant parties at the UFS.
Distribute all reports and relevant information to all parties involved (mostly UFS).
Liaise with DHET and other research entities on behalf of UFS staff concerning research-related matters.
Work closely with the external auditors for research outputs submission and provide training if required.
Inherent requirements:
A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6.
Minimum of two (2) years relevant working experience relating to the duties and responsibilities.
Proven experience on the following systems, Scival, RIMS and ROSS.
Recommendations:
Knowledge of a university environment, policies, procedures and relevant systems.
Excellent Excel knowledge and skills.
